Edit with
EVV Flight Plan & Time Sheet Workflow
Time sheets can be processed at the end of the current service week, or are due the Monday of the week after service — but MUST be in the systems no later than Tuesday of the week after service.
Enter clients and staff into the Sandata program as needed.
Review the list of clients and assigned staff to ensure all have an assignment.
Ensure all clients are updated with service times daily per each HHA daily visit.
Correct any edits needed, ensuring times match reported times in Billmatrix, DDE, and time sheets.
Ensure all times are entered for the prior week and that there is a green light for approval in Sandata.
Run the Weekly Report every Monday in the Sandata Aggregator to ensure reports match time/units entered in Billmatrix and DDE. Correct any discrepancies in Sandata and/or Billmatrix/DDE.
Send all matching reports to the Operations Director for approval no later than Tuesday.
Operations Director performs one final spot audit matching hours with time sheets, DDE, Billmatrix, and Sandata before end of month.
Operations Director physically verifies all clients are in the green on the last day of the month in Sandata.
Enter time into DDE and Billmatrix. Ensure hours match all authorized service hours and/or days to the full.
Confirm any time edit entries received via other communication that were updated in Sandata but are not on the time sheet (or vice versa). Make edits to match in both the program and the time sheet.
Check off all hours entered into systems. Note any discrepancies or follow-ups needed for the Operations Manager.
Hand off completed time sheets to the Office Coordinator.
Dulla Care Home Healthcare · Internal Use Only