Licensure Tracking Log

🔗 Ohio eLicense Portal — Annual Re-Verification Protocol

1. HR accesses the Ohio eLicense Portal at https://elicense.ohio.gov to verify each nursing license annually.
2. For each licensee, HR searches by name or license number and confirms: license status (Active), expiration date, and any disciplinary actions or restrictions.
3. HR records the verification date, verifier name, and verification result in this log above.
4. Licenses expiring within 60 days are flagged amber; expired licenses are flagged red and the employee is removed from service immediately.
5. Renewal submissions are tracked in the "Renewal Submitted?" and "Renewed Date" columns; updated licenses are re-verified after renewal.
6. Non-nursing certifications (CPR, First Aid, BLS) are verified through their respective issuing organizations (e.g., American Heart Association, Red Cross).
7. STNA registry verification is conducted via the Ohio Department of Health Nurse Aide Registry.
8. This log is reviewed annually and re-verifications are conducted at least once per year per license/certification.