Supervisory Visit Tracking Log

📋 60-Day Audit Protocol (Operations Manager)

1. The Operations Manager conducts supervisory visits for each consumer/caregiver assignment per OAC 173-39-02.12(F) requirements.
2. Each visit is documented in this log with: consumer name, caregiver name, visit type, date, supervisor name, findings, and any corrective actions taken.
3. Records are audited by the Operations Manager every 60 days to ensure all required visits have been completed and documented.
4. Visit records older than 60 days without a follow-up audit are flagged amber (approaching) or red (overdue) in the audit status column above.
5. Any findings or deficiencies identified during a supervisory visit must have a documented corrective action with a follow-up date.
6. Open findings are tracked until resolved — resolved findings are marked with a checkmark and retained for compliance review.
7. This log is available for review by ODA, ODM, MCO auditors, or CMS upon request, and is retained for a minimum of 6 years.